Updated January 10, 2024 by Sharlyn Lao
In today's fast-paced world, technology continues to simplify our daily tasks, and managing payroll is no exception. JeonSoft payroll software stands out as a leading solution for businesses, offering a variety of options to effortlessly retrieve payslips. Whether you occupy the role of an employer vested with administrative responsibilities or an employee keen on accessing payslip documentation, this step-by-step guide is crafted to navigate you through the intuitive process of retrieving your payslip via JeonSoft's multifaceted software platform.
Accessing Payslip with JeonSoft Payroll Software
Say goodbye to outdated paper payslip distribution methods and embrace the future of payroll management. JeonSoft provides the experience of convenience and efficiency in our modern payroll system, offering seamless payslip distribution through two convenient methods: via Email Delivery and via Employee Self-Service (ESS) Portal Access.
Before sending employee payslips
Ensure that employee email addresses are correctly entered in the system profiles.
Ensure that the payroll period is locked.
Using Employee Self Service (ESS) Portal
As payslips are automatically forwarded to the Employee Self-Service (ESS) platform from our payroll software once period is locked, our focus will be exclusively directed towards outlining the procedures for employees to access their payslips within the ESS environment.
- Login the JeonSoft ESS software
- Go to Reports Module and click My Payroll Info
- Then click Payslip and select the Month, Year and Period of the payslip you would like to view
- The employee payslip should now be seen
Send Payslip Through Email Address
This process will guide employers on effectively sending payslips to employees through email.
- Login the JeonSoft payroll software you subscribed to
- Go to Reports Module and click Email Payslip
- Tick the checkbox of the employees you want to send payslips to then click the Send Payslips button
- The employees' payslips should now be sent to their email inboxes
Components of a Payslip
A payslip, also known as a paycheck stub, salary slip, or pay stub, is a document provided by employers to employees that details their earnings and deductions for a specific pay period. Understanding the components of a payslip is essential for both employers and employees to ensure transparency and accuracy in payroll processing. Here are the typical components you'll find on a payslip:
- Employee Information and Other Information
- This includes basic details such as employee names, addresses, company information, tax withholding information, and other relevant personal details
- Any changes to this information, such as new hires, terminations, or changes in personal details, need to be accurately recorded and updated
- Wage and Salary Calculations
- Determining the gross pay for each employee based on their hourly wages, salaries, or other agreed-upon compensation structures
- Calculations may include overtime pay, shift differentials, bonuses, or other variable pay components
- Benefits Administration
- Managing and administering employee benefits, such as health insurance, retirement plans, and other voluntary benefits
- Deducting employee contributions and ensuring compliance with benefit plan rules
- Deductions
- Deductions from gross pay include taxes (federal, state, and local), social security contributions, health insurance premiums, retirement contributions, and any other authorized deductions
- Calculating deductions accurately is essential for compliance with tax regulations and employee benefit programs
Security and Privacy Measures
Payslips contain a wealth of sensitive information, including employee names, addresses, Social Security numbers, salary details, and more. Unauthorized access or data breaches can lead to identity theft, financial fraud, and severe reputational damage for businesses. Therefore our payroll software prioritizes security and privacy measures in your payroll.
JeonSoft payroll software ensures robust security and privacy measures for accessing payslips, whether transmitted through email or an Employee Self-Service (ESS) portal. For instance, JeonSoft Payroll Suite offers employers the capability to encrypt payslips with passwords when dispatched via email. This ensures that only designated recipients possess the requisite credentials to access and view the payslip, maintaining confidentiality and preventing unauthorized access by unintended recipients.
Skyrocket your payroll with JeonSoft
JeonSoft presents an all-encompassing solution that seamlessly integrates various functionalities into a complete package. This suite is designed for streamlined and effective processing, involving tasks ranging from employee record management to time attendance monitoring to payroll computation. Additionally, JeonSoft delivers a sophisticated timekeeping solution that empowers users to effortlessly clock in and out from any location, ensuring unparalleled convenience in workforce management. Want to know which product works best for you? Click the View Products button below.
Build a Better World One Paycheck at a Time
Take command of your payroll operations with JeonSoft Payroll systems, providing comprehensive solutions to optimize your payroll requirements. Whether your business expands or government regulations evolve, JeonSoft is the tool to effectively oversee and adapt to your needs.
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